Everything You Need To Know For Hosting A Virtual Event

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Virtual events might have sounded quite futuristic back at the start of 2020. However, with the ongoing pandemic, and social distancing measures still well in place, hosting a virtual event has become the new normal. Not only has it become a fun activity to participate in with friends and family though – more and more businesses are now arranging virtual events as a way to keep teams connected, motivated, and productive. 

Virtual Events For Businesses: The Benefits 

If you are looking for ways to keep your employees engaged and connected to the company whilst they are working from home, it’s time to get digital. Virtual events for businesses can give you a greater audience reach, as they are attended from the comfort of one’s home. In fact, because virtual events are incredibly easy to attend, attendance rates can be over ten times higher than the attendance rates of a physical event. Hosting a virtual event for your company is also much cheaper than a physical one; with everything being digital, operation costs can easily be kept to a minimum. 

Ensure Your Event Is Interactive

Many people are wary of virtual events because they feel there is limited interactivity and engagement. As a result of this misconception, people can hold back on attending. It is important to ensure that you present plenty of engagement opportunities for your attendees, and you should even consider creating opportunities for the audience during the build-up too. Make use of the technology on-hand and keep your attendees excited about what’s to come!

Quality Not Quantity 

Jam-packing an event with multiple different sectors is a fast and easy way to lose engagement and even attendees. When it comes to planning a virtual event, it is all about quality entertainment – not how much you can fit into a time slot. Prioritise your event with activities that you know will help to achieve the core purpose of your event. Of course, incorporating other aspects of entertainment into the event is fine too, but it’s vital to keep your audience engaged. Here at AWD, we have a wide range of virtual events that are guaranteed to keep your team excited and interested, including virtual escape rooms and virtual chocolate workshops. 

Timing Is Everything 

Working from home can easily interfere with your team’s homelife, so it’s important that your virtual event is timed so that it doesn’t become a hindrance to your employees free-time. Additionally, it is worth bearing in mind that many employees have to contend with external issues and distractions including poor internet connections and other people/children in their home. With this in mind, you should consider the working schedule of your employees and make sure you choose a time that works best for your audience. If you have employees working abroad too, be sure to regard their time zones too. 

Hosting A Virtual Event With AWD 

Expenditure and ease-of-operation are two important benefits of virtual events, however one of the core benefits is the fact that they can help to maintain the social connection for your team whilst they work remotely. As one of the leading virtual event organisers in the UK, here at AWD our virtual event services are tailored around each company and its values, and always strive for maximum attendance, engagement, and interaction. We’ll keep your team happy, connected, and motivated through seamless virtual team building experiences.

If you would like to find out more about hosting a virtual event through AWD, then get in touch with our experienced event organisers who will be happy to help. Visit our website for more information, or call  0333 355 6947 to speak to a member of our helpful and friendly team.

If you have found this blog helpful, then you may wish to read our previous blog on How Virtual Events Can Help You Reach Your Business Goals.